Believe it or not, our program year is almost done. We have the last educational program on Tuesday, 5/17 and our installation of new officers and awards ceremony on June 15.
The announcement of our election procedures went out on May 6 to chapter members on the official chapter roster, and elections will take place electronically per our newly ratified chapter bylaws, on June 7. Ballots will be tallied and results announced on June 10.
Having our chapter governance in place sets the guidance for leadership succession. It sets up the appropriate checks/balances and procedures to ensure that no one leader has undue authority and/or responsibility for the chapter.
There are other roles/responsibilities in chapter leadership that are not officer positions. Several emails from members requested info on these roles. These are some general responsbilities for each position. Like any other position, you may be asked to pitch in to help cover other stuff if needed.
1. Membership chair- Welcomes new members. Reaches out to potential members. Coordinates chapter leader visits to local companies to either introduce information about IAAP or present information on IAAP certification. Just depends on what the company executive requests.
2. Program chair- Coordinates the program year schedule along with the chapter executive committee. Confirms speaker, materials, A/V, speaker location for each program. Submits speaker materials and recertification point requests to IAAP HQ. Prepares recertification certificates for attendees and is responsible for verifying the attendance roster.
3. Communications chair - Gathers information and materials for chapter newsletter. Updates chapter member email and general email distribution lists
4. Certification chair- This person helps coordinate the study group and schedule for certification exams. Acts as a liasion between the division and the chapter, as well as responsible for relaying any information from IAAP Certification to the chapter membership.
Other volunteer roles that have not been finalized but generally exist within chapters are:
Retirement Trust Foundation (RTF) chair
Ways and Means (fundraising) chair
Parlimentary Advisor
Nominations committee chair
Financial review committee
Professional Member of the Year coordinator
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There are many options to contribute and participate. The key is to gauge approximately how much time you will be able to volunteer and try to match your interests and time available to that committee or committees.
Hope everyone is having a good week. Tomorrow (tues.) is the Full Moon! (smile)
Kemetia
Showing posts with label leadership. Show all posts
Showing posts with label leadership. Show all posts
Monday, May 16, 2011
Monday, February 28, 2011
In Like a Lion, Out Like a Lamb? Spring Update - OTAC 2011
Good evening, chapter members and friends.
Tomorrow is the first day of March. Minds are already turning to Spring and of course, March Madness. [Shoutout to Mason Chapter- IAAP!]
For Old Town Alexandria Chapter, I'm pleased to report that we had 50 attendees on our teleconference on the 22nd of February with Julie Perrine, CPS/CAP. It was a superb program focusing on professionalism. If you are an OTAC member and registered for this event, you should have received an email today from Julie with a follow up document and info. Let me know if you did not receive it. This event was so successful that the chapter leadership hopes to offer more webinar/teleconference type programs for our uber-busy members and friends.
I'll be able to provide a financial breakdown on the teleconference later this week and will include it with the President's report and newsletter coming out around 3/8.
In other news.. our chapter is joining the Alexandria Chamber of Commerce. This becomes official at the end of the week, so be on the lookout for the announcement. After several lengthy board calls/discussions, we voted to spend the money as an investment to help get the word out to our area companies about the great programs and opportunities the chapter provides. We'll definitely keep you posted on how this effort unfolds.
On March 16, HelmsBriscoe will be presenting an informative program on the benefits of utilizing third party companies to help locate hotel and meeting space, as well as answer questions during a Q&A session about contracts and clauses. The Westin Alexandria is the location for this great event and the Westin will be providing dinner for pre-registered attendees. We are charging a nominal fee at the door $5.00 for members and $10.00 for non-members. Really? Where can you go in our area for an educational program AND dinner for under $10? Here's the registration link. [ PLEASE note that the Eventbrite lists the registration as free, but that is because we do not have a chapter PayPal account.] Our hosts at the Westin can set up a tour of the property after the program if you are interested.
On March 19, area IAAP chapter leaders and those folks that are interested in becoming more involved as leaders- will meet at the BoozAllenHamilton campus from 1-3pm in McLean to discuss membership, membership retention and all things about members! If you are interested in learning more about this meeting, contact me at otac.iaap@gmail.com.
Now! We must get ready for APW. And, I'll provide you with a small teaser to tell you what's on the agenda for Administrative Professionals Week. Your chapter leaders have great stuff planned to help you celebrate the entire week. And one of the events involves CHOCOLATE!.. that's all I'll say for now.
So, YES! The chapter will be roaring into March. Look forward to seeing you at an upcoming event.
Kind regards,
Kemetia MK Foley, CPS/CAP
President
OTAC-IAAP
Tomorrow is the first day of March. Minds are already turning to Spring and of course, March Madness. [Shoutout to Mason Chapter- IAAP!]
For Old Town Alexandria Chapter, I'm pleased to report that we had 50 attendees on our teleconference on the 22nd of February with Julie Perrine, CPS/CAP. It was a superb program focusing on professionalism. If you are an OTAC member and registered for this event, you should have received an email today from Julie with a follow up document and info. Let me know if you did not receive it. This event was so successful that the chapter leadership hopes to offer more webinar/teleconference type programs for our uber-busy members and friends.
I'll be able to provide a financial breakdown on the teleconference later this week and will include it with the President's report and newsletter coming out around 3/8.
In other news.. our chapter is joining the Alexandria Chamber of Commerce. This becomes official at the end of the week, so be on the lookout for the announcement. After several lengthy board calls/discussions, we voted to spend the money as an investment to help get the word out to our area companies about the great programs and opportunities the chapter provides. We'll definitely keep you posted on how this effort unfolds.
On March 16, HelmsBriscoe will be presenting an informative program on the benefits of utilizing third party companies to help locate hotel and meeting space, as well as answer questions during a Q&A session about contracts and clauses. The Westin Alexandria is the location for this great event and the Westin will be providing dinner for pre-registered attendees. We are charging a nominal fee at the door $5.00 for members and $10.00 for non-members. Really? Where can you go in our area for an educational program AND dinner for under $10? Here's the registration link. [ PLEASE note that the Eventbrite lists the registration as free, but that is because we do not have a chapter PayPal account.] Our hosts at the Westin can set up a tour of the property after the program if you are interested.
On March 19, area IAAP chapter leaders and those folks that are interested in becoming more involved as leaders- will meet at the BoozAllenHamilton campus from 1-3pm in McLean to discuss membership, membership retention and all things about members! If you are interested in learning more about this meeting, contact me at otac.iaap@gmail.com.
Now! We must get ready for APW. And, I'll provide you with a small teaser to tell you what's on the agenda for Administrative Professionals Week. Your chapter leaders have great stuff planned to help you celebrate the entire week. And one of the events involves CHOCOLATE!.. that's all I'll say for now.
So, YES! The chapter will be roaring into March. Look forward to seeing you at an upcoming event.
Kind regards,
Kemetia MK Foley, CPS/CAP
President
OTAC-IAAP
Wednesday, May 26, 2010
Never Let Them See You Sweat.. and other thoughts..
Before we head off into the holiday weekend, I wanted to pass along some very encouraging news about our chapter.
This past week, we held two meetings related to leadership and the strategic planning of the future of our chapter. As a result of these two meetings, we have a full executive committee on our board, as well as many of the committee positions filled. But-- the best part? Many of these chapter members have stepped up to take on the challenge without ever previously holding a leadership position within IAAP. KUDOS to them. They are taking on new opportunities and gaining new experience. I cannot thank them enough. Soon- I'll send the President's report with all the nitty gritty details and I will name names!
The second exciting piece of info to share is that we have a really great program year scheduled for 2010-11, including two unique events that I hope will encourage additional members to join AND entice our current members to more fully participate in all that IAAP has to offer.
It's a lot. Many volunteers and many possibilities that things may not go exactly as planned, right? Well- we do what superb admins do-- We do NOT sweat. Actually, we sweat-- but we never let them see us sweat, right? And we still get the job done!
So stay tuned for some really good stuff coming your way. Take on those challenges (IAAP or otherwise). You know you can do it!
This past week, we held two meetings related to leadership and the strategic planning of the future of our chapter. As a result of these two meetings, we have a full executive committee on our board, as well as many of the committee positions filled. But-- the best part? Many of these chapter members have stepped up to take on the challenge without ever previously holding a leadership position within IAAP. KUDOS to them. They are taking on new opportunities and gaining new experience. I cannot thank them enough. Soon- I'll send the President's report with all the nitty gritty details and I will name names!
The second exciting piece of info to share is that we have a really great program year scheduled for 2010-11, including two unique events that I hope will encourage additional members to join AND entice our current members to more fully participate in all that IAAP has to offer.
It's a lot. Many volunteers and many possibilities that things may not go exactly as planned, right? Well- we do what superb admins do-- We do NOT sweat. Actually, we sweat-- but we never let them see us sweat, right? And we still get the job done!
So stay tuned for some really good stuff coming your way. Take on those challenges (IAAP or otherwise). You know you can do it!
Tuesday, April 27, 2010
May 17, 2010- Important Meeting for Old Town Alexandria Chapter!
Good evening, chapter members and friends.
Please mark this date on your calendar- Monday, May 17, 2010 for our open board /planning meeting. The formal notice from Eventbrite will be out in a day or so. This is open to all . Not just chapter members- but it really should be a majority of chapter members in attendance. It's all about You.
This is a very important meeting to discuss how we want to move our chapter forward in terms of leaders' roles and chapter procedures. Doesn't really sound as exciting as a day off with pay, but at least dinner will be free! lol.
Okay.. more soon from me. I owe you a Chapter President's report and a more detailed update. Maybe I'll combine the two.-- No writing tomorrow. I must survive Game 7 Caps vs. Montreal in the NHL playoffs tomorrow night. Fingers crossed and Rockin' the Red. (if you aren't a hockey fan..my sincerest apologies.. If you root for another team.. it's okay. I love all hockey.. and.. just wait until football season!)
-Regards- Kemetia MK Foley, CPS/CAP
President, OTAC
Please mark this date on your calendar- Monday, May 17, 2010 for our open board /planning meeting. The formal notice from Eventbrite will be out in a day or so. This is open to all . Not just chapter members- but it really should be a majority of chapter members in attendance. It's all about You.
This is a very important meeting to discuss how we want to move our chapter forward in terms of leaders' roles and chapter procedures. Doesn't really sound as exciting as a day off with pay, but at least dinner will be free! lol.
Okay.. more soon from me. I owe you a Chapter President's report and a more detailed update. Maybe I'll combine the two.-- No writing tomorrow. I must survive Game 7 Caps vs. Montreal in the NHL playoffs tomorrow night. Fingers crossed and Rockin' the Red. (if you aren't a hockey fan..my sincerest apologies.. If you root for another team.. it's okay. I love all hockey.. and.. just wait until football season!)
-Regards- Kemetia MK Foley, CPS/CAP
President, OTAC
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